JOB DESCRIPTION

TITLE: Facilities Manager

FT/PT: Full Time (35+ hours per week, may include some evenings and weekends)

CLASSIFICATION: Exempt

PAY GRADE: Level 20

REPORTS TO: Property Manager & Executive Director

SUPERVISES: Janitor & Maintenance

FUNCTION: The Facilities Manager is responsible for overseeing the overall maintenance and medium to general contracting duties for all Family Rescues grounds and property. The position requires upkeep of Apartments and Office Buildings. Performs many maintenance, safety and management tasks that promote a clean and safe working environment for the building’s employees and for the staff they oversee. General understanding of HUD building requirements, and experience with preventative maintenance inspections for Section 8 or Low-Income Housing. Able to maintain invoices to various vendors.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Advance mechanical skills and knowledge of plumbing, HVAC and other building systems
Proficiency with repair tools and techniques
Excellent communications and interpersonal skills, including the ability to speak with all levels of employees, clients, vendors and team members
Delegate cleaning and maintenance tasks to team members
Excellent time management, organization and prioritization abilities
Keen attention to details and efficient problem-solving skills
Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces
Performing routine maintenance on facilities and making repairs as needed
Scheduling routine inspections and emergency repairs with outside vendors
Ensuring proper security and safety measures for the workplace, including collaborating with outside vendors or contractors through the completion of the contracted work
Maintain day-to-day operations of facilities, such as delegating or completing maintenance orders
Create reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
Preparing facilities for changing weather conditions
Inspect and maintain electrical, plumbing, air conditioning and landscaping on the company’s premises.
Collaborate with building inhabitants to set safety protocols, supervise security staff and technology, schedule routine maintenance, plan new projects and perform emergency repairs
Collaborate with building owners and upper management on budgeting for facilities needs

Responsible for the overall building maintenance.
Responsible for minor repair work of agency properties.
Responsible for the documentation of property conditions as well as completing reports including monthly occupancy/vacancy report to the Executive Director.
Ensure that lighting, heating, and security systems are working properly.
Maintain upkeep of outdoor play areas, watering of plants, trees, and shrubs.
Sweeping and snow removal of sidewalks and streets on the periphery of the building.
Assist with pickup of donations and storage of materials.
Maintain open line of communication with the Property Management and any outside vendors to address facility concerns, (e.g. order supplies, schedule painters etc.)
Prepare vacated apartments for incoming clients
General maintenance of agency vehicles and track maintenance of agency van

Correct building violations as needed
Attend tenant organization meetings on a regular basis
Complete work orders as requested in a timely manner
Attend all staff meetings
Other duties as assigned

OTHER DUTIES

Ability to lift heavy equipment and comfortable standing or walking for long periods of time
Facilities Managers schedule daily janitorial services to keep the building’s interior attractive and hygienic
They assess the costs of maintaining workspaces,
Make recommendations for becoming more efficient and may assist in relocating businesses to a new office space that better meets the company’s needs.

QUALIFICATIONS:

High School Diploma or GED equivalency. 2-3 years’ experience and knowledge as a General Contractor, Maintenance and Facilities Supervisor/manager upkeep

Excellent organizational, planning, and writing skills.
Must have a valid Illinois Driver’s License and transportation
Minor plumbing, electrical and carpentry skills

Facilities Manager

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