Facilities Manager: Graduate and Post-Bac Studios

Description

For more than 150 years, the School of the Art Institute of Chicago (SAIC) has been a leader in educating the world’s most influential artists, designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report, SAIC provides an interdisciplinary approach to art and design as well as world-class resources, including the Art Institute of Chicago Museum, on-campus galleries and state-of-the-art facilities. SAIC’s undergraduate, graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the world—as seen through notable alumni and faculty such as Michelle Grabner, David Sedaris, Elizabeth Murray, Richard Hunt, Georgia O’Keeffe, Cynthia Rowley, Nick Cave, and LeRoy Neiman.

About the Department

The Department of Instructional Resources and Facilities Management consists of five divisions: Campus Security, Media and Instructional Resources, Facilities Engineering and Construction, Facilities Services, and Instructional Fabrication.  Our primary responsibilities include ensuring campus safety and security, managing facility operations, and overseeing key academic resources, including Media Centers, Instructional Shops, and specialized academic facilities. We are dedicated to maintaining and enhancing the built environment of the campus. Collectively, these functions create a cohesive team focused on the effective planning, operation, and delivery of essential support services within our specialized educational institution. The Department employs approximately 100 full-time staff, 110 contracted staff, and 300 student employees. We serve a 1.3 million-square-foot campus across nine buildings. 

Position Summary

Provide administrative and facility management services to the Graduate and Post-Bac studios. Oversee facility operations on a day-to-day basis. Manage and maintain a clean and safe environment, and respond to the needs of students, faculty, and staff..

Responsibilities

• Manage facility operations on a day-to-day basis. Coordinate with engineering, housekeeping, IRFM partners, and outside contractors to address facilities needs and improvements. Manage work orders including supply needs, cleaning, maintenance, repair, moving, event setup, furniture, and audiovisual. Oversee studio prep and maintenance with regard to move-in and move-out activities. Work closely with Assistant Directors and IRFM partners to coordinate and prepare for large-scale facility improvement projects.
  
  
• Support the Assistant Director with all aspects of planning and implementation of studio assignments, space lotteries, critique weeks, and open studio night. Establish a shared vision and carry out all assigned tasks. Consistently communicate with Assistant Director, students, Dean’s Office, and IRFM partners to ensure success.
  
  
• Provide quality customer service to students, faculty, and staff. Interface with Graduate and Post-Bac student population regarding questions, concerns, or comments. Assist students with navigating studio use and connecting to resources. Assist students in facilitating special projects. Act a liaison to appropriate departments and resources (Dean’s Office, IRFM partners, EHS, Student Affairs, etc). Enforce studio lease agreement.
  
  
• Manage the creation, installation, maintenance, and repair of wayfinding and other communication signage (safety, construction, etc). Maintain inventory of studio resources. Coordinate the installation, maintenance, and supply of both new and existing furniture resources. Manage sustainable waste programs such as e-cycling and surplus collection within studio facilities.
  
  
• Supervise a staff of 6-10 student employees. Manage the hiring, scheduling, and termination of student employee staff. Provide training and leadership to student employees in the delivery of all services and resources. Identify and develop individual skills, and learning outcomes for each employee. Collaborate with Assistant Director and IRFM partners to develop and deliver policies, training materials, and procedures such as the student employment handbook, student employee orientation, etc.
  
  
• Support Assistant Director in coordinating purchasing and contracting as it pertains to the delivery of services and resources, and the improvement, maintenance, and repair of department facilities. Reconcile budgets and develop projections for future operating and capital improvements.
  
  
• Work with Environmental Health and Safety regarding the proper management of hazardous materials. Perform classroom and graduate studio inspections to ensure safety and regulation compliance. Teach and enforce safe practices regarding tools, materials, room use, art-making and installation, and moving and storing of equipment and furniture.

Qualifications

EDUCATION

• Bachelor’s degree.

EXPERIENCE

• 2-5 years experience in the classroom, facilities, and/or academic support services in higher education. 2-5 years of supervisory experience.

SKILLS

• Must have strong mechanical skills including basic carpentry and power tools.
• Strong organizational and communication skills.
• Experience with office software including Word, Excel, and Adobe Creative Suite, work order and database systems.
• Ability to lift 50 lbs and complete a respirator certification.

Compensation & Benefits

Please click on the links below to view our competitive, comprehensive benefits package:  

• Hiring Range: $23.45-$29.31 per hour

The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons. 

• Benefits
• PTO Overview
• Job Classification: Exempt
• Employment Category: Full Time Staff
• Grade Level: 6

Application Instructions

Please submit your resume and cover letter to be considered for this position.

Union

This position is part of a bargaining unit represented by AFSCME Council 31.

Accessibility

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:

Accessibility Accommodation for Applicants

Equal Opportunity Statement

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at  apply_help@artic.edu.