Facilities Manager
PerceptiveWhat can we offer you?
Apart from job satisfaction, we can offer you:
YOURSELF
25 days’ holiday (with the option to buy more)
HEALTH
Private Healthcare
Optional dental insurance, health assessments and health cash plans
Cycle to Work scheme
WEALTH
Company Pension Scheme, matching contributions up to 5% of salary
Life assurance
Annual staff bonus scheme
Season ticket loans
Job Purpose
As Facilities Manager, you'll be responsible for overseeing facilities-related activities across our state-of-the-art radiopharmaceutical production and clinical trial imaging facility based adjacent to Hammersmith Hospital in West London.
Leading a small team, you’ll be tasked with ensuring that our facilities are aligned with business requirements and enable continuity of operation and compliance with requirements within a highly regulated and innovative clinical research environment. You’ll oversee contracted maintenance agreements and act as the primary liaison for maintenance services provided under the respective lease and service level agreements.
Key Responsibilities
Business Operations
Driving and coordinating energy saving initiatives.
Coordinating planned and unplanned maintenance and repairs and monitoring the effectiveness of third party soft and hard services’ suppliers through existing SLAs and agreed KPIs against business needs.
Monitoring facilities related spend against budget and forecast.
Identifying and managing facility-related risks to ensure business continuity.
Overseeing the function and management of environmental monitoring systems in place to monitor the suitability of the facility for GxP use.
Collaborating with Quality teams to ensure facility changes and management of issues with a GxP impact are carried out using appropriate quality system workflows.
Coordinating and delivering appropriate induction courses for external collaborators, CROs and commercial organizations/suppliers.
Chairing EHS meetings, monitoring the effectiveness of the risk management approach and proactively communicating identified issues or risks to London Senior Management.
Supporting audits and inspections of operations by third parties.
Managing the environmental monitoring system and supporting area owners in reacting to environmental excursions/deviations.
Raising and managing quality workflows for change and issue management with GxP impact.
Stakeholder Relationships, Landlord and Vendor Management
Working with key stakeholders to identify, communicate, agree and implement opportunities for cost savings and business improvements.
Managing the relationship between the business and the landlord (and its nominated service providers) effectively to ensure facility-related services and premises meet the demands of business operations.
Health & Safety/ Security
Managing staff and visitor access and office use.
Coordinating Health & Safety activities to ensure a suitable, safe and secure working environment.
Ensuring appropriate security procedures/access controls are in place and that they are adhered to.
Supporting relevant incident management processes.
Project Management
Providing project management for capital replacement or new capital programs.
Working with key stakeholders to develop and maintain the capital replacement program.
People Management
Managing the facilities support team in accordance with the company’s people policies and procedures, handling all aspects of performance and providing support and guidance for career and professional development.
Technical knowledge/Skills required
Demonstrable commercial and financial awareness and experience of controlling costs within a budget.
Strong communication skills, able to articulate complex technical issues to non-technical stakeholders.
Strong project management skills with a solid understanding of civil / mechanical / electrical engineering requirements.
Ability to identify and implement process improvements.
A flexible attitude with respect to work assignments and new learning.
Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.
Experience, Education and Certifications
Experience working in a related Facilities Management role gained within a pharmaceuticals’ manufacturing or research laboratories setting - previous experience working with radiopharmaceuticals would be an advantage.
Experience working within a highly regulated, science-based industry (ideally in a GxP environment or equivalent)
Strong background in facilities compliance and safe systems of work
Experience of Contract Management and negotiation in the management of third-party suppliers.
Experience in Stakeholder Management and acting as a liaison with external parties.
Additional information
Must have reliable and timely access to the Hammersmith facility to respond to emergency situations, including out-of-hours incidents requiring on-site support.